Terms, Rules, and Regulations

 

Types of Merchandise:

  1. Locally raised produce, fruits, vegetables, plants, flowers and animal products. Items not raised by the vendor at the Market must have the producer clearly identified at the point of sale. Items may not be purchased elsewhere for resale at the Glade Spring Farmers Market.
  2. Homemade baked goods, honey, jams, jellies and canned foods are acceptable granted they meet all state health requirements and are produced by the vendor selling the item. Compliance with all Health Department and Department of Agriculture guidelines and restrictions is the sole responsibility of the vendor.
  3. Meats must be processed in a USDA-inspected facility and have a Department of Agriculture stamp (except poultry). All meat inspections are the responsibility of the vendor.
  4. Craft sales are permitted provided the items are handmade by the vendor, his/her family or friends.
  5. The Market Manager has authority to inspect the origin of items sold at the Market to ensure that such sales conform to Market standards.

 

Operations:

  1. The Market will run from May 8th through October 10th in the Town Square in Glade Spring, Virginia.
  2. Hours of operation will be each Saturday from 8:00 a.m. to noon.
  3. Vendors will have access to the Market one (1) hour prior to the opening time for the purpose of unloading and setting up merchandise, and they must exit the premises no later than one (1) hour after the closing time.
  4. Changes in the schedule are at the discretion of the Market Manager with sufficient expression of agreement from the vendors.

 

Fees:

  1. Full-season vendor (23 weeks) -- $40.00
  2. Weekly fees -- $5.00
  3. It is the sole responsibility of the vendor to make sure his/her fees are paid on time. No refunds are possible. All new vendors must check in with and pay the Market Manager before setting up in a vendor space.

 

Lease Agreements and Assignment of Space:

  1. All vendors must contact the Market Manager before engaging in business or occupying space at the Market. The Market Manager will assign space and collect fees as applications arrive. All vendors must contact the Market Manager and pay in full before occupying a space at the Market.
  2. Subleasing of spaces is prohibited. A shared lease is permitted, but all parties’ names must be listed on the application.
  3. The Market Manager reserves the right to cancel any lease, and to change space allocations when it is considered to be in the best interest of the Market operation.
  4. All vendors shall be held responsible for the actions of their employees, agents or persons working in concert with their stand.

 

License, Taxes and Permits:

  1.  Any person using the Farmers Market for the purposes of selling or offering for sale any items on the premises must comply with all applicable federal, state and local ordinances.
  2. The collection and filing of all related taxes will be the responsibility of the individual vendor.

 

Sanitation, Health and Safety

  1.  The vendors will be responsible for the collection and removal of all refuse generated from sales and activity at their space.
  2. Each vendor is responsible for leaving his/her space reasonably clean at the end of Market.
  3. It is unlawful to sell or consume alcoholic beverages on the Market property.
  4. Vendors must keep all merchandise, refuse and personal property within the defined space allocated in their rental agreements.
  5. Potentially hazardous food items (meats, poultry, etc.) stored or displayed prior to sale shall be maintained at a temperature of 45 degrees F or below. An ice chest with a drain can be used for cooling.
  6. No vendor shall permit seepage or leakage of water or fluids from any part of their space into the public areas or other vendors’ spaces.
  7. Children under 14 years of age must be supervised by an adult at the Market.
  8. Vendors may not bring live animals (for sale or otherwise) onto Market property except as provided by state or federal laws (i.e. hearing, guide and service animals).
  9. Vendors are responsible for the individual safeguarding of their products, supplies and money. The Market Manager or Town of Glade Spring is not responsible for loss or theft.
  10.  Vendor (lessee), by signing the Vendor Application, agrees to protect and hold the Market (lessor) and the Town of Glade Spring harmless and to indemnify the lessor from any and all claims, demands, suits, actions, judgements and recoveries for or on account of damage, theft or injury (including death) to property or person occurring as a result of lessee’s use of the leased property and any other cause whatsoever.

 

General:

  1. Proper dress and an orderly space will be expected from all vendors. Proper language for a family atmosphere will be required.
  2. Vendors must provide their own equipment and any set-up materials for display of items.
  3. It is the responsibility of vendors to satisfy customer complaints. Market Manager may cancel a vendor’s lease in the case of multiple customer complaints or if vendor activity jeopardizes the smooth running of the Market.
  4. No open flames (grills) are permitted on Market property without the prior approval of the Market Manager.
  5. The Market Manager has the authority to terminate the lease of any vendor who fails to comply with the rules and regulations of the Glade Spring Farmers Market.